MS Office 2016 is free to U of C students via OnTheHub. Each student can get one license that can be installed on 2 computers.
If Staff and Faculty are looking to put Office on their computers, as of 2017-12-13, they can get a copy at the same OnTheHub site that students get it but it is not free. Windows upgrade is also available but can go on one computer only, not 2 and they also, can only get one license.
This option to staff and faculty may be gone with the next contract.
Staff and Faculty can get it for free for use on University owned computers (even if that computer is at the staff or faculty person's home) via UChicago Box by claiming their Box account and clicking on the University of Chicago Software folder.
Yes, you may be in violation if you continue to use a license that is no longer part of the agreement.
According to ITS you won't necessarily be informed. They also don't have a way for you to stay informed about such things.
If the user is staff or faculty using a Campus Agreement license from a previous contract that is no longer valid, whether they got it for free from Box or their departmental IT representatives or purchased the right to use it from OnTheHub, they can no longer use the software as per the software terms.
Students own the software, acquired via OnHub, once they have completed their course of study.
No, not at the present time unless you are distributing it yourself. If you are, I would give the same terms we do, in the very poorly presented read me file of the same Box folder. We hope that soon, people accessing Box will see that before they can access the software but I am told it is a work in progress.
Microsoft tells us that we (all of IT) must take reasonable measures to notify the campus of the changes in the Campus Agreement. IT Services has not yet determined what measures those will be.
Certainly, those departments with known IT support will be notified of their responsibility but it won't involve any liability on their(IT) part if one of their users chooses not to remove the software from his/her personal computer once notified of the need to do so.